PA - Japanese Speaker Job ID: 63

Job Details:
Job Description
 
General Role Outline
Reporting to the Deputy Chairman and Corporate Vice President of well known company, the incumbent needs to ensure the smooth management and administration of his office, acting as his ambassador as well as a “gatekeeper” as appropriate. The incumbent should be well presented with a good telephone manner and a calm but confidant manner. An understanding of the Global Business Model and the links to Japan would be required along with an ability to quickly determine key individuals from across the regions. Bi-lingual with Japanese and English languages along with strong PA experience is essential. Patience and communication skills are vital for this role.
More specific tasks include:
Tasks
·         Complex diary management with constant changes;
·         Organise travelarrangements with ability to manage occasional last minute requirements;
·         Liaison with the global offices to organise meetings, ensuring that the appropriate FS people are involved, the internal pre-briefings organised, briefing notes prepared, etc.;
·         Manage day to day relationships with the Senior Management and their respective PAs, including direct reports;
·         Manage the preparation process for various Board meetings – Weekly Team Meetings, Business Briefing Updates (monthly), quarterly Board meetings in Tokyo;
·         Reconciling expenses & checking claims submitted by direct reports, and processing the payment of adhoc invoices, making sure payment are made promptly;
·         Work with the Global Mobility Team in relation to work Visa’s and International Assignment arrangements
·         Monitor holidays/sickness absences of all Direct reports
Skills
 
·         Proven sound experience at senior level – CEO/Managing Director level;
·         Strong written and oral communication skills - articulate and a ‘good listener’;
·         Strong sense of confidentiality and discreet;
·         Prioritisation skills and an ability to simplify complex issues using sound judgement;
·         Proven problem-solving ability and attention to detail;
·         Customer-service oriented with ability to stay calm under pressure;
·         Good PC skills – MS Office Suite;
·         Ability to multiple task and highly adaptable to frequently changing situations;
·         Ability to work to deadlines and manage a substantial amount of “late/last minute” work;
·         Flexible to the occasional need to work long hours and to travel to other locations as required;
·         Strong relationship management skills with ability to engage well with senior management and confident in dealing with all levels of people from the Chairman to the cleaners.
 
Responsibilities
Key Competencies
·         Mature personality and highly resilient with professional credibility;
·         Strong sense of diplomacy and extremely discreet;
·         High level of integrity;
·         Output at high speed;
·         Culturally aware and sensitive;
·         Self motivated, adaptable, personal flexibility and humility;  Good sense of humour.

Salary: Depend on experience

Cv: cv@bilinguarecruitment.com
 

Country: United Kingdom Region: London
Apply for this Job
 

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